Executive Administrative Coordinator

Job Locations CA-AB-Calgary
Requisition ID
# of Openings
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Why work for Lafarge?

Lafarge in Canada is proud to provide construction solutions in the buildings, infrastructure and industrial segments. These solutions are built with high performance products from our cement, aggregates, ready-mix concrete, asphalt and road construction, and concrete products divisions.  From the use of alternative materials and recycling to renewable energy, Lafarge's focus is to develop innovative products that can contribute toward sustainably constructed building solutions.  Lafarge takes personal growth and development to heart, and provides resources for our employees to take control of their own careers. Through our commitment to communities, to the health and safety of our employees and their families, or through the many volunteer hours of our employees, Lafarge demonstrates our care for people. If you want to work in an environment that values hard work, entrepreneurship, and collaborative teamwork, Lafarge is for you.   Building Better Cities is what we do. Come Build a Better Career with us!  More information can be found at /careers .



An opportunity to learn from the Executive Committee of a Construction Materials industry leader! The Executive Administrative Coordinator provides administrative support to the Western Canada Executive Committee, with a primary focus on the CEO.  This position reports directly to CEO and works to manage activities for the Executive Committee.  Professionalism, time management, and organization skills comprise key components of this role.  



  • Coordinate calendars - ensure effective coordination and scheduling of appointments, meetings and activities for and with CEO and Executive team
  • Organize Executive Committee Meetings including but not limited to: schedule coordination, agenda preparation, and set up/facilitation assistance on the day of the meeting
  • Determine and prepare agendas for Executive meetings for review with CEO
  • Take minutes of Executive meetings, disseminate professional versions post meeting to those in attendance
  • Travel to and attendance at Executive Committee meetings across Canada
  • Ensure that all equipment required for face to face meetings, video or conference calls is available and in working order prior to the meeting
  • Work closely with the CEO to keep him informed of upcoming commitments and responsibilities, assist the CEO with calendar and e-mail management
  • Event planning and coordination – team building events, offsite meetings for various client groups, Executive Committee meetings, etc.
  • Acts as an ambassador for visiting executives, processing of expenses and travel coordination for the President and CEO as well as the Executive Committee
  • Prepare both domestic and international travel/hotel/car arrangements for CEO, Executive Committee, and any visitors
  • Provide a contact point for all persons to contact the CEO, understanding the priority of the contact and acting as an ambassador to all of the CEO’s contacts
  • Provide general office support as required (e.g.: answer phones, open and distribute mail, establish and maintain filing systems, process invoices and expense reports, etc.)
  • Maintain an up to date WCAN directory and contact list


  • Work closely with Executive Committee Members in managing projects and conducting research
  • Manage and coordinate events as required by the CEO and Executive team
  • Maintain a keen awareness of departmental and organizational goals and objectives, in order to best support them
  • Handle special confidential projects as assigned

Reporting & Documentation:

  • Support the Executive Committee inpreparing reports, memos, letters, acting as gatekeeper for documents shared by the Executive Committee
  • Prepare, compose and initiate various documents, often confidential in nature, such as letters, correspondence, memoranda, agendas, reports, minutes, quotations, notices, postings, tables, forms, spreadsheets, presentation material choosing the appropriate means of communication, including the preparation of materials for executive meetings.
  • Expense report preparation for CEO and members of the Executive Committee
  • Coding of invoices for approval

Office Management:

  • Provide leadership, direction, and supervision of Receptionist/Office Coordinator and other temp office staff
  • Responsible for managing all vendors and supplies for the Quarry Park building
  • Work with Safety to ensure that the Quarry Park building Emergency Response Plan and safety plans are kept current and are communicated to all employees and occupants
  • Oversee the creation of all office visitor orientation materials and ensure that all office visitors are oriented for safety
  • Responsible for communications to all office employees regarding office-related matters such as cleaning, fire alarms, repairs, etc.
  • First contact for high profile visitors
  • Manage repairs and maintenance for the office building and systems as required
  • Ensure that the office is kept at a high level of cleanliness and well cared for at all times
  • Payment of invoices for building-related expenses
  • Coordinate office, furniture, and related moves and deliveries:
    • Ensuring office floor plan is up to date incorporating new and departing employees
    • Organizing internal office moves as required
Relationship with Other Jobs:
  • Reports directly to the CEO
  • Supports to the Functional Executives (Finance, HR, Marketing)



  • Bachelor’s Degree in Business Administration, Marketing, Finance, Engineering, or a related field.
  • MBA preferred

Experience and Skill Set:

  • Strong written and verbal communication skills
  • Strong interpersonal skills and the ability to build relationships at differing levels within the organization
  • Proven ability to handle confidential information with discretion
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Must be flexible, able to balance multiple tasks and changing priorities, with required urgency
  • Must have the ability to diplomatically negotiate deadlines and deliverables
  • Exhibit exceptional organizational skills so as to complete assignments and produce accurate work products in a timely manner without follow-up
  • Take initiative to research and solve problems
  • Advanced proficiency with MS Word, Excel, and PowerPoint.
  • Working knowledge of MS Project, Adobe Acrobat, Photoshop/PageMaker, SAP (asset), Fiori (asset)
  • Balances the need to be a gatekeeper with the need to also be collaborative
  • Excellent proofreading and editing skills
  • Bilingual skills (English and French), an asset


As the world leader in the building materials industry, LafargeHolcim Ltd and its subsidiaries have the assets necessary to meet the building and design challenges of today’s increasing urbanization.  Globally, LafargeHolcim has 115,000 employees, a well-balanced local presence in 90 countries and combined net sales of CHF 33 billion (EUR 27 billion) in 2014. With the most innovative cement, concrete, and aggregates solutions, strong R&D and a commitment to health, safety, and sustainability, LafargeHolcim has the building solutions to meet customers’ needs, from the individual homebuilder to the largest and most complex project.  We are committed to drive sustainable solutions for better building and infrastructure while contributing to a higher quality of life.  We are positioned to deliver on this commitment. 


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