LafargeHolcim

  • Administrative Assistant

    Job Locations CA-AB-Calgary
    Requisition ID
    2018-4701
    # of Openings
    1
    Category
    Administrative
    Product Line
    Corporate
    Travel
    10%
  • Why work for Lafarge?

    Lafarge in Canada is proud to provide construction solutions in the buildings, infrastructure and industrial segments. These solutions are built with high performance products from our cement, aggregates, ready-mix concrete, asphalt and road construction, and concrete products divisions.  From the use of alternative materials and recycling to renewable energy, Lafarge's focus is to develop innovative products that can contribute toward sustainably constructed building solutions.  Lafarge takes personal growth and development to heart, and provides resources for our employees to take control of their own careers. Through our commitment to communities, to the health and safety of our employees and their families, or through the many volunteer hours of our employees, Lafarge demonstrates our care for people. If you want to work in an environment that values hard work, entrepreneurship, and collaborative teamwork, Lafarge is for you.   Building Better Cities is what we do. Come Build a Better Career with us!  More information can be found at www.lafarge.ca/en/careers.

    Overview

    We are seeking an energetic and self-motivated individual to join our team in a fast-paced environment to perform a variety of administrative tasks. The Administrative Assistant is responsible for supporting the Executive Assistant/Office Manager in office operations, accounts payable, creating and receiving of purchase orders for office and operations staff, assisting in meeting logistics, reception relief and other tasks as assigned. 

    Responsibilities

    • Assist in general office administration and organization
    • Preparing and receiving on purchase orders (office and operations) in SAP
    • Accounts payable administration
    • Contribute to the daily organization of all common office areas; meeting rooms, copy areas, supply/storage room, lunchroom and kitchenettes
    • Assist in meeting logistics (calendar bookings, catering, registration, room set up, visitor assistance)
    • New hire set up assistance; seating plan, distribution lists, welcome packages
    • Assist with event coordination and planning
    • Reception relief as needed, including vacation coverage
    • Administrative support to the Executive Assistant / Office Manager
    • Other tasks and projects as assigned

     Reception Relief:

    • Greet internal and external guests in a courteous and professional manner
    • Answer main phone line and respond to general inquiries from the public
    • Enforce safety culture by providing safety orientations to visitors
    • Prompt distribution and preparation of incoming and outgoing mail, couriers and faxes.
    • Ensure all machines in common areas are functioning and arrange services as required (dishwasher, coffee machines, copiers, printers, postage and reception tablet).

    Qualifications

    Education: 

    • Post-Secondary education in Business Administration an asset

    Required Skills:

    • 2 years + of administrative and/or reception experience
    • Experience with purchase orders and accounts payable
    • Excellent communication skills; both verbal and written
    • Excellent customer service skills; professional, friendly, energetic and positive attitude
    • Ability to work independently with strong organizational skills
    • Self-motivated, takes initiative and strong work ethic
    • Good working knowledge of MS Office; Word, Excel and PowerPoint
    • Experience with SAP a plus

    LafargeHolcim

    Working for Lafarge offers a wide variety of career opportunities that utilize your abilities and skills to contribute to a better world. In addition to local and global developmental opportunities, we provide employees with competitive compensation, a comprehensive benefits plan, a health & wellness program with financial incentives, an extensive global e-learning platform and much more!  More information can be found at:

    www.lafarge.ca

    We thank you for your interest.  Only candidates selected for an interview will be contacted.  Lafarge is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities.

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